Membership Renewal Questions and Answers

A1. Members are not able to make changes to their CPE submissions once they have completed the annual renewal. Members are also not able to make changes to any previous years submissions. The online system is set to prevent changes. The requirement that full and part time members submit a minimum of 40 hours of CPE annually is the means by which SASW ensures a standard of practice to fulfill our mandate to protect the public.

A2. Members are able to edit their CPE submissions for the current year up until they complete the annual renewal. To edit a CPE submission, log into the online system with your username and password to get to your Member home page. Once on your Member page look for the section “Continuing Education” on the left hand side of the page. Now locate the link “View/Edit Your Learning Profile” and click on. Your CPE activities should now be showing. To edit an entry click on the blue pencil icon located to the left of the CPE entry before your name. A new screen will open up. Scroll to the bottom of the page and click on “Next”. A new screen will open up where you can now make changes. Once you have entered the changes scroll to the bottom of the page and click on “Next”. A new screen will open up showing the changes you made. Scroll to the bottom of the page and click on “Save” to complete the change process.

AA3. Members are able to delete their CPE submissions for the current year up until they complete the annual renewal. To delete a CPE submission, log into the online system with your username and password to get to your Member home page. Once on your Member page look for the section “Continuing Education” on the left hand side of the page. Now locate the link “View/Edit Your Learning Profile” and click on. Your CPE activities should now be showing. To delete an entry click on the red X located to the left of the CPE entry before your name. A pop up box will appear asking “Are you sure you would like to delete the selected relation to Continuing Professional Education? Click on “Okay”. A pop up box will appear indicating the “Records have been deleted”.

A4. Using your username and password log into the online system. Once you are logged in you will see your member home page. On the left hand side of the screen locate the section “Menu”. Locate “View/Edit My Profile” and click on to bring up your profile information. Locate the “Edit Profile” button located at the top portion of the page and click on. You can now enter new information. Scroll to the bottom of the next 2 pages and click on “next”. Scroll to the bottom of the last page and click on “save”.

A5. Using your username and password log into the online system. Once you are logged in you will see your member home page. On the right hand side of the page locate the section “Online Forms” and click on “Name Change Form”. Fill in the form with your new name and then click on the “next” button at the bottom of the page. A new screen will appear with your new information. Click on “save” at the bottom of the page. The online system generates a notice to the SASW office to do the actual name change in the online system and your hard copy file.

A6. Using your username and password log into the online system. Once you are logged in you will see your member home page. On the left hand side of the screen locate the section “Menu”. Locate “View/Edit My Profile” and click on to bring up your profile information. Locate the “Edit Profile” button located at the top portion of the page and click on. You can now enter new information. Scroll to the bottom of the next 2 pages and click on “next”. Scroll to the bottom of the last page and click on “save” to complete the change.

A7. Using your username and password log into the online system. Once you are logged in you will see your member home page. On the left hand side of the screen locate the section “Menu”. Locate “View/Edit My Profile” and click on to bring up your profile information. Locate the “Edit Profile” button located at the top portion of the page and click on. You can now enter new information.

Locate the field “Do you Engage in Private Practice?” and click on “Yes”. Fill in the fields specific to your practice (i.e.: business contact information/areas of practice). Locate the field “Please post my information?” and click on “Yes”. Keep scrolling to the bottom of each page and click “next” until you locate the “save” button and click on.

You can now go to the main SASW web page to check your information is there. On the main SASW web page locate the tab “Public Information” and click on. Locate the tab “Find a Private Practitioner” and click on. Enter one of the search criteria (i.e. registration number, first name or last name) and click on the “Search” button. Your information should appear. If your information does not appear you did not save the information so you will need to repeat the process. If after repeating the process your information still does not appear, call the SASW office at 306-545-1922.

A8. No. SASW does not endorse any member’s private practice. It is the member’s responsibility to ensure they are meeting any business and liability requirements. SASW recommends and strongly encourages members in private practice to have liability insurance.

A9. The Canadian Association of Social Workers (CASW) has negotiated insurance coverage on behalf of all member jurisdictions through BMS Insurance. To obtain coverage go to http://www.casw.bmsgroup.com/.

A10. You will need to contact the Registrar at 306-545-6878 or send an e-mail to registrar.sasw@myaccess.ca. The e-mail should include the dates of when you went on maternity leave, when you are returning to work and the number of hours of CPE you did completed.

A11. Maternity leaves generally don’t fit nicely into our renewal year! In general we take the employment status of a member at the time of renewal. So if at renewal you are practicing you would renew as practicing. However if your maternity leave starts at the beginning of the year (i.e. Jan-March) you should renew as “non-practicing” as you will be on leave for the majority of the year and will not be required to report the 40 hours of CPE for the next renewal year. If your maternity leave begins later in the year you should renew as practicing as you will be practicing for the majority of the year. You would then be renewing as “non-practicing” for the following year. Based on when the maternity leave occurs a member may or may not be able to meet the 40 hours of CPE required. In these cases, you will need to contact the Registrar at 306-545-6878 or send an e-mail to registrar.sasw@myaccess.ca. The e-mail should include the dates of when you went on maternity leave, when you are returning to work and the number of hours of CPE you did complete.

A12. On the main web page of SASW locate the “Member Login” link at the top right hand corner of the page and click on. Enter your username and then locate the link “Forgot Your Password? Click Here to Restore it. The online system will send you your password to the e-mail address you have in the system.

A13. You should use your personal e-mail. If you are on a leave or move to another employer you will no longer have access to that e-mail account. It is important that we have the e-mail that you consistently have access to as SASW communicates important information to its members via e-mail. The e-mail address is also important if you forget your password to the online system. The system automatically sends your password to the e-mail in our system when you go to log on and click on “Forgot Your Password?

A14. You will need to send an e-mail request to SASW at sasw@accesscomm.ca

A15. Full time and part time renewing members are required to report and submit 40 hours of Continuing Professional Education activities prior to completing the renewal. You will not get the renewal link until the 40 hours are entered.

A16. When entering CPE activities it is important to scroll through each new page in the process until you get to a page that has a “Save” button at the bottom. If you do not get to the page with the save button your entries will not be counted. If you completed the process correctly and are still not getting the renewal link send an e-mail to the office at sasw@accesscomm.ca or call 306-545-1922 or toll free at 1-877-517-7279.

A17. . To enter CPE activities log into the online system with your username and password to get to your Member home page. Once on your Member page look for the section “Continuing Education” on the left hand side of the page. At the bottom of the CPE section you will see 3 links, click on the “Enter Continuing Activity” link which will take you to a new screen. Scroll to the bottom of the page a select the category of activity you are entering, Category A, Category B or Category C. Once you have selected the category click on the “Next” button. You will now see a page where you enter the detail of the activity. Once you have entered the required information click on “Next” at the bottom on the page. A new screen will open up showing the information you just entered into the system. Review the information for accuracy and then scroll to the bottom of the page and click on “Save” to complete the process.

Once you have saved your entry the system will take you to a new screen with two links:

To record more CE Activities, click Here or

When you have completed your CE Activities and/or wish to print a list of your Continuing Education, click Member Home

On your Member Home page you should now see the hours you have entered beside “Your Current Hours”.

A18. Some CPE activities can be entered as multiple activities into one entry in the online system. For example, if you did 20 hours of self-directed learning reading books or articles you can list them all in one entry. You will need to provide sufficient detail on the sources read in order for the Registrar to verify in the event you are selected for audit. In this scenario you may enter the date field as a time period “from”/”to” (i.e. April 1, 2019 to September 30, 2019).

Another example would be viewing recorded webinars or participating in live webinars through CASW. You can enter multiple activities as one entry. You will need to include the specific topic and date of the webinar. Again you can enter the date field as a time period. You need to ensure you enter sufficient detail in the event that your submissions are selected for audit by the Registrar.

A19. If you have used a debit card versus a credit card you will need to ensure your bank has enabled your card to do electronic payments. If you are using a “prepaid credit card” you will need to enter the information on the front of card versus your name when you enter information on the payment section of the online renewal. If you are still having problems contact the office at 306-545-1922 or toll free at 1-877-517-7279.

A20. You will need to contact the Registrar at 306-545-6878 or send an e-mail to registrar.sasw@myaccess.ca. The e-mail should include the dates of when you went on sick leave and when you are returning to work and the number of hours of CPE you did completed.

A21. For the 2020 renewal year SASW will be issuing licences and income tax receipts to renewing members’ electronically through the online system. To access your licence/income tax receipts you will need to log into the online system using your username and password. Your licence will be available on your member home page. You will no longer received a hard copy via Canada Post mail.

A22. Generally members will be able to access their licence/receipt within 3-5 business days of completing the renewal. In some cases it may take longer if the member’s renewal is randomly selected for audit by the Registrar.

A23. Your 2020 licence is available on your members home page in the online system.

1. Go to www.sasw.ca
2. Click on Member Login (top right hand corner)
3. Enter your username/password which will take you to your Member Home Page.
4. On the left hand side, under the subheading RECEIPT/LICENSE, you will see "Print Your Official Receipt/License" . Please click on this link for the receipt/license to appear and then print.

A24. If you have a retirement date within the first two months of 2021 you can renew as non-practicing.

A25. If you are retiring and do not plan to practice you can renew as non-practicing for a cost of $92.00. With a non-practicing registration you are still considered licensed to practice so if for some reason you decide to return to practice you are able to. (in which case, you would then renew as practicing at the next renewal year). With the non-practicing registration you are exempt from reporting CPE hours. Maintaining your registration also has benefits in the event you move to another province and decide to return to practice. The Canada Free Trade Agreement has certain labour mobility provisions for regulated professions. If you have questions about this, please contact the registrar at registrar.sasw@accesscomm.ca or 305-545-6878. If you do not have active registration the labour mobility provisions do not apply.

Lastly, if your membership lapses and you decide to reinstate you will be required to pay the full annual fee plus a reinstatement fee of $50.00. If your membership lapses over 1 year you will also be required to submit new documentation.